Fee-due reminder calls to parents, admission enquiry IVR routing, attendance alerts, and missed-call-based enquiry capture from offline ads. Get Click Media helps schools, colleges, and coaching institutes in India automate phone-based parent and student communication.
Used by education institutions across India · 10,000+ Indian businesses on Get Click Media
70-80%
Typical on-time fee collection rate with reminder calls
24/7
Missed-call enquiry capture
Same-call
Admission enquiry routing to counselor
10,000+
Indian businesses served
Trusted by 10,000+ businesses across India
Schools, colleges, and coaching institutes run on recurring, time-sensitive communication with parents and prospective students- fee due dates, admission enquiries, attendance, and exam schedules all need to reach the right person quickly, often during a narrow seasonal window.
A front desk answering every admissions call and staff manually dialing every fee reminder doesn't scale during peak admission or fee-due periods. Automated IVR routing and voice broadcast handle the volume consistently, while a missed-call number gives offline advertising- hoardings, newspaper ads, pamphlets- a trackable response channel.
💡 Key insight: Institutions that pair a fee-due reminder call sequence with their existing SMS or app notifications tend to see a further lift in on-time payments over either channel alone, since a phone call reaches parents who may not check the school app regularly.
Trigger: A fee installment due date approaches in the student billing system. Automated voice call to the parent stating the amount due, due date, and payment link or counter details. Result: Fewer overdue accounts and less manual follow-up work for the accounts team.
Trigger: A prospective parent or student calls the admissions helpline. IVR menu routes the caller by class, course, or campus directly to the right counselor or department. Result: Fewer misdirected calls and faster first response during peak admission season.
Trigger: A student is marked absent in the attendance system for the day. Automated call or voice broadcast informs the parent of the absence the same day. Result: Parents are notified promptly, and unauthorised absences are flagged faster.
Trigger: Exam datesheet is finalised or results are declared. Voice broadcast to all relevant parents with exam dates, reporting time, or a result-declared notice. Result: One outbound run reaches the entire batch without relying on notice boards or apps being checked.
Trigger: A prospective parent sees a missed-call number on a hoarding, newspaper ad, or pamphlet. The call rings and disconnects automatically- free for the caller- and logs the number as a fresh admission lead. Result: Low-friction lead capture from offline advertising, with the number available for a callback from the admissions desk. See the missed call alert service.
Trigger: A PTM, orientation, or school event date is scheduled. Reminder call or broadcast a day or two before the event with date, time, and venue. Result: Higher parent turnout at scheduled school events.
| Metric | Before Voice/IVR | After Voice/IVR | Source |
|---|---|---|---|
| On-time fee collection rate | ~55-60% | 70-80% (with reminder call sequence) | GCM education client data (typical range) |
| Admission enquiry response time | Hours (manual callback) | Same-call routing to counselor | GCM admissions IVR deployment data |
| Offline-ad enquiry capture | Largely untracked | Logged lead per missed call | GCM missed-call service data |
| PTM/event attendance | Notice-board dependent | Higher turnout with reminder calls | GCM education client data (typical range) |
On-time fee collection rate
Admission enquiry response time
Offline-ad enquiry capture
PTM/event attendance
Route callers by class, course, or campus to the right counselor without a receptionist manually transferring every call
Reach an entire batch or the full parent list in one outbound run for exam dates, results, or urgent notices
A free-to-call number for admission enquiry capture from print, hoarding, and pamphlet advertising
Trigger fee, attendance, and exam-related calls directly from your SIS or ERP instead of manual dialing
Track call volume, answer rate, and enquiry-to-admission conversion from one dashboard
Number setup and call routing aligned with applicable Indian telecom regulatory requirements
Big or small, we power communication for all- talk to us today.
IVR and voice calling automate the phone-based communication that schools, colleges, and coaching institutes handle every day- fee-due reminder calls to parents, IVR routing of admission enquiries to the right counselor, attendance and absence alerts, exam schedule and result broadcasts, and missed-call-based lead capture from offline advertising. It replaces manual dialing and misdirected front-desk calls with an automated, trackable system.
Get Click Media provides IVR call routing, voice broadcast, and missed-call lead capture for schools, colleges, and coaching institutes across India.
